Town of Ashland, NY

Town Board Minutes

TOWN OF ASHLAND
12094 ROUTE 23
ASHLAND, NEW YORK 12407
518-7343636 Fax 518-734-4760

Richard E. Tompkins, Town Supervisor
Robert C. Ferris, Councilman                                            James Lawrence, Council
Martin Blanden, Councilman                                        Wanda Partridge, Councilperson

TOWN BOARD MEETING
June 9, 2008

                A Town Board Meeting was held at the Town Hall, 12094 Route 23, Ashland, New York on the 9th day of June 2008.

Present 
  Richard Tompkins---------------------Supervisor
Robert Ferris---------------------------Councilman
James Lawrence-----------------------Councilman
Martin Blanden------------------------Councilman
Wanda Partridge-----------------------Councilperson
Justine L Koehler----------------------Town Clerk

               
Attended by: Burdette Dewell

Supervisor Richard Tompkins opened the meeting at 7:38 p.m. with the pledge to the flag.

PLANNING BOARD INTERVIEW-BURDETTE DEWELL
The Town Board interviewed Burdette Dewell for the vacancy position of John Mattice Jr.  This position expires in December 2013. The board and Mr. Dewell had a lengthy discussion.

RESOLUTION #17-2008
Planning Board Appointment

TOWN OF ASHLAND

TOWN BOARD RESOLUTION OF 2008

JUNE 9, 2008

At the Town Board meeting on June 9, 2008, Councilman, Richard E. Tompkins, offered the following resolution and moved its adoption.

WHEREAS;  the Town Board of the Town of Ashland is in need of a seventh member to be appointed to the Planning Board; and

WHEREAS;  the Town Board of the Town of Ashland desires to appoint a  seventh member to the Planning Board to fill the vacancy; and

WHEREAS;  the Town Board of the Town of Ashland would like to appoint Burdette Dewell as the seventh member to the Ashland Planning Board with a term expiring in 2013 for the Town of Ashland; and

NOW, THEREFORE BE IT RESOLVED;  that the Town Board of the Town of Ashland has appointed Burdette Dewell to the Town of Ashland Planning Board for the expiring in 2013 for the Town of Ashland.

A motion was offered from Martin D. Blanden with a second from James Lawrence to adopt this resolution.  Motion carried.

ADOPTED                                            TOWN BOARD MEMBERS
                                                              AYE                       NAY
Richard E. Tompkins                            __X__                    _____
Robert C. Ferris                                    __X__                    _____
James Lawrence                                  __X__                    _____
Wanda Partridge                                  __X__                    _____
Martin D. Blanden                                __X__                    _____

_____________________________
Justine L. Koehler
Town Clerk
Dated:  June 9, 2008
Ashland, New York

COMMUNICATIONS
Ambulance Write offs
Lunch CD Lane Park June 21, 2008 @ 8:30 am. Greene County Watershed Program
DEP Report Card
Commissioners Report on Local Government Efficiency and Competitiveness

RESOLUTION # 18-2008
Records Management Improvement Fund Grant

TOWN OF ASHLAND

TOWN BOARD RESOLUTION OF 2008
June 9, 2008

At the Town Board meeting on June 9, 2008, Councilman, Richard E. Tompkins, offered the following resolution and moved its adoption.

WHEREAS;  the Town of Ashland was awarded grant funds of $1,534.00 dollars total, from the Local Government Records Management Improvement Fund grant by the NYS Education Department and,
WHEREAS;  to date we have received another partial payment in the amount of $613.00 dollars towards this project and,
NOW, THEREFORE BE IT RESOLVED; that said funds received be added to the Management Grant within the General Fund for the amount of $613.00 dollars received to date.  Said funds are to be used for the project expenditures.

A motion was offered from Robert C. Ferris with a second from James Lawrence to adopt this resolution.  Motion carried.

ADOPTED                                            TOWN BOARD MEMBERS
                                                              AYE                       NAY
Richard E. Tompkins                             __X__                    _____
Robert C. Ferris                                    __X__                    _____
James Lawrence                                  __X__                    _____
Wanda Partridge                                  __X__                    _____
Martin D. Blanden                               __X__                    _____

_____________________________
Justine L. Koehler
Town Clerk
Dated:  June 9, 2008
Ashland, New York

RESOLUTION # 19-2008
Transfer funds for Records Management Grant

TOWN OF ASHLAND

TOWN BOARD RESOLUTION OF 2008

June 9, 2008

At the Town Board meeting on June 9, 2008, Councilman, Richard E. Tompkins, offered the following resolution and moved its adoption.

There are bills with regards to the Records Management Grant which are received and pending.

The town Board authorized the Supervisor to use the funds held in reserve regarding the Records Management Grant funds in the amount of $436.56 dollars towards this expense.

Therefore, to adjust the budget for the funds transferred from the aforementioned deferred grant revenue account, the Town Board has increased revenues in the Estimated Revenues and also increased the Appropriations Account for the expense in the amount mentioned above.  By increasing the revenues account #3989 State Aid other and the related expense account # 1460499 Records Management contractual Misc., in accordance with the foregoing.

A motion was offered from James Lawrence with a second from Robert C. Ferris to adopt this resolution.  Motion carried.

ADOPTED                                            TOWN BOARD MEMBERS
                                                              AYE                       NAY
Richard E. Tompkins                             __X__                    _____
Robert C. Ferris                                    __X__                    _____
James Lawrence                                  __X__                    _____
Wanda Partridge                                  __X__                    _____
Martin D. Blanden                                __X__                    _____

_____________________________
Justine L. Koehler
Town Clerk
Dated:  June 9, 2008
Ashland, New York

ARTIE COYLE LETTER FROM PLANNING BOARD
Board would like letters from Artie Coyle and the Planning board for July Town Board Meeting.

GREENE COUNTY YOUTH FAIR DONATION
The Town of Ashland didn’t donate last year and has chosen not to this year as well.

DELAWARE ENGINEERING, P.C.
Town board discussed using the services of Delaware Engineering, P.C.
MOTION-A motion was made by Councilman James Lawrence to utilize the services of Delaware Engineering, P.C., seconded by Councilman Robert Ferris, motion was:
Adopted:               Ayes    5, Tompkins, Ferris, Blanden, Lawrence, Partridge
Nays    0

MONTHLY REPORTS FROM ALL DEPARTMENTS
Board tossed around having all departments present at all the board meetings to be more informed.  Supervisor Richard Tompkins will put something on paper and bring back to the July Town Board meeting.

Town Attorney Tal Rappleyea arrived at the meeting at 8:10 pm.

MEGERLE ROUTE 32C & PETROU ROUTE 10
The board would like to set up a meeting with all parties and try to resolve the issues.  The town board would like to have a meeting on July 18, 2008 at 3:00 with the planning board, Milton Petrou, Mr. and Mrs. Leonard Bellavia, Kenneth Ratjen, engineer Lewis Buckman and town attorney Tal Rappleyea.  Also on that day at 5:00 they would like to meet with Eva Megerle, Arthur Coyle, and Charles Maben as well as the planning board and town attorney Tal Rappleyea.  Letters will be sent out by the town clerk to all parties.

SS# NUMBERS ON INSURANCE BILLS
Town attorney Tal Rappleyea will send a letter to Town Health Insurance Company about them putting employee’s social security numbers on the bills.

YOUNES ESTIMATE FOR ROOF REPAIR
Board would like Jeremie Younes to check and see if there is any kind of warranty on the product and maybe if a representative could come and talk to the board.

MINUTES FOR APRIL 14 & 16 AND MAY 7 & 12, 2008
Motion was made by Councilman James Lawrence to accept the minutes as written, seconded by Councilperson Wanda Partridge, motion was:
Adopted:               Ayes    5, Tompkins, Ferris, Blanden, Lawrence, Partridge
Nays    0

TOWN CLERK MONTLY REPORT
Supervisor Richard Tompkins signed the town clerks monthly report for May 2008.

PAY THE BILLS

General  $11,488.46
Highway                $94,059.52
Lighting $160.92

Motion was made by Councilman Martin Blanden to pay the bills as stated, seconded by Councilman Robert Ferris, motion was:
Adopted:               Ayes    5, Tompkins, Ferris, Blanden, Lawrence, Partridge
Nays    0

Motion was made by Councilman Martin Blanden to close the meeting at 9:58 pm.

                                                                                                                ______________________________
Justine L Koehler
Town Clerk
Town of Ashland